The SMB1001 certification isn’t just about stopping cyber threats, it’s about building a culture of security across people, policies, processes, and technology. It helps Australian businesses put in place the everyday habits and decisions that reduce risk. Throughout this blog, we focus on one of the simplest but often overlooked parts of the framework – securely disposing of documents and electronic devices.
How to Dispose of Documents Containing Sensitive Information
Part of owning a business is the inevitability of handling sensitive information, whether it’s customer records, employee details, invoices, or contracts. But, when these are no longer needed, simply throwing them in the bin or deleting them from a computer isn’t enough. That’s where secure disposal comes in.
For physical documents, it can be as easy as using:
- Lockable document destruction bins from a reputable provider such as Compu-Stor
- A cross-cut shredder in the office
For electronic devices, like laptops, USB drives, printers, or even mobile phones, you need to:
- Wipe all data using secure deletion tools (simply deleting a file doesn’t fully erase it)
- Remove hard drives if possible and destroy them physically, or have them securely wiped by a professional
- Keep a record of what was disposed of and when
Even office printers and photocopiers can store data, so they should be checked before resale or disposal.
This practice applies not just to broken or old equipment, but also to loan equipment, returned devices, and any media that may have held business data. The last thing you want is the wrong person accessing your sensitive information.
Why is This Important?
Improper disposal is a common cause of data breaches and can lead to financial loss, reputational damage, or legal action. Secure disposal helps protect your customers, staff, and business operations.
From an SMB1001 standpoint, it’s also about being able to show that you’ve thought about the full lifecycle of your data, not just when you create it, but when you no longer need it.
If you’re unsure whether your current approach is secure, or want to review how you dispose of devices, our team are here to help out. Get in touch by completing the enquiry form on our contact page or reach out directly on 1300 662 779.
