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How Outdated IT Systems Hinder Your Organisation’s Growth

April 29, 2024

The cost of not updating your organisation’s technology is significant.  It impacts all aspects of the business, from employee satisfaction to customer retention and ultimately business growth. Outdated IT infrastructure not only slows down operations with laggy devices and out of date operating systems resulting in reduced productivity, but it also poses significant risks to data security and limits scalability. 

Below, we examine the ways in which your organisation can be affected and why modernising your IT infrastructure is crucial for sustained growth.


Inefficient Operations

Outdated IT systems often lead to inefficiencies in day-to-day operations. Slow hardware, outdated software and fragmented systems can cause delays in tasks, disrupt communication between departments and increase the likelihood of errors. These inefficiencies can disrupt workflow and hinder your team’s ability to deliver results promptly. Embracing up to date technology will allow you to streamline operations and optimise performance.


Productivity Drain

A direct consequence of inefficient operations is a drain on productivity. When employees spend valuable time navigating through clunky systems or waiting for outdated software to respond, it inevitably affects their ability to focus on high-value tasks. This productivity drain not only impacts individual performance but also hampers overall business productivity, resulting in missed opportunities and decreased profitability.


Competitive Disadvantage

In today’s hyper-competitive business landscape, organisations that fail to keep up with technological advancements risk falling behind their competitors. Outdated IT systems limit your agility and responsiveness, making it difficult to adapt to market changes quickly and meet the expectations of your customers. As competitors leverage modern technology to streamline operations and enhance customer experiences, outdated IT means that your organisation may struggle to keep pace, ultimately putting you at a significant disadvantage.


Data Security Risks

Outdated IT systems are more vulnerable to cyber threats and data breaches. Unsupported software versions and obsolete security protocols leave your organisation’s sensitive data exposed to malicious actors. The consequences of a data breach extend far beyond financial losses, including damage to your reputation, legal repercussions and loss of customer trust.  Protecting your data assets requires investing in modern IT infrastructure with proactive IT support and robust security measures in place. Read more on our blog.


Scalability Challenges

As your business grows, outdated IT systems may struggle to scale alongside your expanding needs. Legacy hardware and software often lack the flexibility and scalability required to accommodate increased workloads and user demands. This can result in performance bottlenecks, system crashes and downtime. All of this hinders your ability to capture new opportunities and effectively grow your business.


Reduced Collaboration

When teams don’t have the right tools, hardware and software, to collaborate effectively, you risk creating silos and barriers to effective communication. Limited access to shared resources, outdated communication tools and inefficient workflows stifles creativity and innovation within your organisation and limits your ability to harness the collective potential of your team. Cloud-based platforms, collaboration tools, and communication applications empower employees to work together efficiently, share resources, and exchange ideas in real-time.


Reduced Customer Experience

Outdated IT systems compromise the quality of customer interactions, leading to dissatisfaction and frustration. Slow response times, outdated interfaces and limited support channels diminish the overall customer experience, eroding trust and loyalty. In today’s competitive market, providing subpar experiences can frustrate customers and drive them towards competitors who offer more modern and convenient solutions. 


Common IT Pain Points Faced by Clients:

Our clients commonly encounter significant obstacles resulting from outdated IT technology, which impede operational efficiency. These clients face a myriad of challenges due to disparate devices and connections, which adversely affect user experience and inflate operational costs. What are the specific pain points experienced by our clients?


Pain Points:

  1. Internet connection: issues such as slow Outlook performance and OneDrive syncing were traced back to a poor internet connection. The existing setup, relying on business fiber, struggled to meet the demands of modern business operations.
  2. Internet Redundancy: Poor internet connectivity faced regular outages or performance issues.
  3. Slow Computers: Clients reported sluggish performance in essential applications like Outlook and Excel, attributing it to inadequate hardware resources. Shared documents regularly crashed, leading to data loss. 
  4. Wireless Speeds: Poor internet speeds plagued client operations, particularly in areas with high wireless congestion.
  5. Difficult/Inconsistent Video Conferencing Experience: Clients utilising standard web cameras mounted to TVs experienced low-quality video and muffled audio during video conferences. 
  6. Unstable/Unreliable Office Experience: Frequent downtime due to server lockups disrupted workflow and productivity. 



  • Poor internet connection was resolved by installing business fibre.
  • To mitigate the pain point of internet redundancy, IQPC recommended installing a secondary 4G connection, providing failover and load balancing capabilities to ensure uninterrupted connectivity.
  • Slow computers were resolved by upgrading laptops, boosting RAM and CPU capabilities.
  • IQPC addressed slow wireless speeds by strategically adding wireless access points to reduce congestion and enhance connectivity.
  • Logitech Meetup, ensuring a seamless and immersive conferencing experience and said goodbye to inconsistent video conferencing experience.
  • IQPC identified server instability and recommended transitioning to a more reliable solution, such as the Lenovo server.


The sales force experienced a significant improvement in productivity, with streamlined workflows and reduced administrative tasks. By leveraging updated technology, our client was able to gain a competitive edge in the market, drive sales growth and deliver superior customer experiences.

Investing in modernising your IT infrastructure is not just about staying technologically relevant; it’s about unlocking the full potential of your business and positioning yourself for sustained growth in today’s digital era. By addressing the inefficiencies and risks associated with outdated systems, you can enhance productivity, competitiveness, security, scalability, collaboration and ensure that your business grows. Don’t let outdated IT hold your organisation back from achieving its full potential.

If you’re ready to leverage modern technology for ultimate business success, book an obligation free conversation today to discuss which IT solutions are best for your business.

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